Every company or organization creates large volumes of paperwork that require careful management to ensure tracking of versions secure storage and quick retrieval. Automating the arrangement of documents helps to manage and find documents, which aids in making decisions, problem-solving and cuts costs.
Create a document workflow model to simplify your workflow for documentation. This will show the steps of your process and who will be involved in each step, and the types of documents you’ll need complete and then send out. You can then utilize an application that works with low-code such as frevvo to automatize the process of uploading and digitizing documents. Once your documents are digitalized, they can easily be shared between teams and users can sign them using their eSignatures. This eliminates the need for printing and faxing, thereby reducing time and increases collaboration.
Moreover, a streamlined document workflow can help you reduce the use of paper by up to 70 percent. It can also aid in increasing efficiency by cutting down on the number of steps and handoffs that are part of your process, resulting in faster project completion. Document automation can also decrease human error by eliminating repetitive manual tasks. It can also help reduce the possibility of misplacing or lost documents.
Streamlining processing of documents also helps create a more interconnected and data-driven work environment. This enhances communication between team members and enables them to make informed decisions using accurate insights. It also helps you to adhere to regulatory requirements, improve compliance and track changes over time in records.